Hotel Arts · 15D · 5S · 2 suitesQty-configurable · live total
One proposal.
Every option in it.
A MICE brief is never one trip — it is three versions of one trip, twenty room configurations, and a committee. Abrid puts all of it in a single document the client works through themselves.
Live previewDay 2 · Accommodation · 50 pax
Hotel W · 10D · 3SQty-configurable · live total
Montserrat day trip€95/person · single-select
Live group total€186,400
3 levels of choice · client picks without email ping-pong.
The shape of a MICE quote
Three tiers, twenty room configurations, one document the client chooses from.
What matters to a MICE specialist
Five things a MICE quote cannot do without.
MICE is a different sport. A brief needs three pricing tiers and twenty room configurations, a committee picks between them, and the result goes out to a dozen suppliers. Abrid models the whole shape rather than flattening it into one price.
01
3-level nested options
Trip Options (Luxury vs Adventure vs Budget) → Choice Groups (which hotel, which activity day) → Variants (room category, tier). The client picks across all three levels. The total recomputes live.
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02
Per-cost quantity configuration
"We need 15 doubles, 5 singles, 2 suites" without rebuilding the trip. The same event can have its room and bed counts adjusted per booking. Selection is stored per-quote; the template stays clean.
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03
Group participant management
Each participant carries passport details, nationality, date of birth, dietary, mobility and medical requirements, and whether a visa is needed. Room assignments roll up to the rooming list, and the supplier voucher gets the right names.
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04
Branded interactive proposals
Clients click, choose, and confirm without a single email reply. Trip Analytics shows you who opened the proposal, how long they stayed, what they clicked. Useful for re-engagement when an RFP goes cold.
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05
Documents from the live booking
Rooming lists, travel vouchers, and supplier vouchers built from the live booking rather than retyped — rooming follows the participant groups you assigned, and vouchers carry the confirmation codes already on the line.
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Worked example
A conference for 50, priced live.
How a 50-person conference in Barcelona is put together in Abrid. Three levels of nested options, per-cost quantity configuration, all on a single proposal page.
Trip Container · MICE Conference Barcelona 2026
Option A: Luxury Package
Day 1 · Airport Transfer (qty-configurable, no variants) — Coach Rental, Driver Fee
Day 2 · Choice Group: Accommodation (multi-select)
→ Hotel Arts Barcelona (variants: Standard / Luxury) · 15 doubles, 5 singles, 2 suites
→ Hotel W Barcelona (variants: Standard / Premium) · 10 doubles, 3 singles
→ Conference Venue (fixed item)
Day 3 · Choice Group: Activities (single-select)
→ Montserrat day trip — €95/person
→ Gothic Quarter tour — €65/person
03
Levels of customer choice in a single document.
PAX
Passport, nationality, dietary and medical details tracked per participant.
04
Documents generated from the live booking, rooming lists included.
LOG
Proposal visits, time on page, and how far the reader got.
FAQ
Common questions.
How do clients pick options on a web proposal?+
They open the link and read the day-by-day proposal with photos. At each choice point — option, group, variant, or quantity — they select, and the total recomputes live. Their selection is stored against the trip, so you see exactly what they chose in the back office.
Can I see who opened the proposal?+
Trip Analytics records visits — how many, from where, on what device, how long they stayed and how far down they got. The option they ultimately chose comes back with their submitted selection. Useful for follow-up when an RFP goes cold.
How do I send the proposal to multiple stakeholders?+
Generate one public link and share it with everyone who needs to see it. Visits are recorded, so you can see how much interest the proposal is drawing and how far readers get through it — visits are counted, though, not attributed to a named stakeholder.
What if the client wants the hotel from option B in option A?+
Two paths. Quick: make a fourth option in the container that combines the two. Slow: edit option A and add the hotel as a choice group alternative. Either way, the change is one save, not a phone call.
Can I control who reaches the proposal?+
Each proposal is published at its own link, which you can protect with a password when the commercials are sensitive. Unpublishing the trip takes the link down.
Put your next brief into one document.
Create an account and build a group quote with three tiers, real room counts, and your own branding.
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